Features

What R-POS actually does at the counter.

Eleven screens, one shared runtime, and about seventy internal operations - every one of them checked against the role of whoever is signed in.

The one that matters

Prices are decided by the server, not the till.

The till sends item IDs and quantities. The server re-reads every price from your catalogue, applies the quantity tier, the discount and the tax, and writes the sale inside a single transaction with row-level locking on stock. A tampered till cannot change what a sale costs, and a sale that fails part-way through leaves nothing behind.

Cashier discount caps are checked in the same place, so they can’t be worked around from the interface.

Point of sale

Scan it, or tap it. The cart does the rest.

Barcode scanners type into the search box, so anything you already own works. Quantity price tiers apply as the quantity changes - the twelfth packet costs what twelve packets should cost, without the cashier working it out.

Barcode scan or click-to-add, either way
Quantity price tiers that change as the quantity does
Discounts per line or across the whole cart
Cash, card, UPI and bank transfer, with change worked out for you
Hold a bill, serve someone else, come back to it
Thermal receipt printing with your own store details and footer text

Point of Sale - cartMockup slot

Search items, or scan a barcode…

All ItemsGroceryBeverages

Bar soap 110g

Rs. 190.00

Milk powder 400g

Rs. 1,450.00

Cream crackers

Rs. 320.00

Soft drink 1.5L

Rs. 480.00

Ginger beer 400ml

Rs. 380.00

Instant noodles 80g

Rs. 110.00

Fresh milk 1L

Rs. 560.00

Toothpaste 120g

Rs. 620.00

Savoury spread 250g

Rs. 1,180.00

Cart (15 items)Clear

Instant noodles 80g

Rs. 96.00 each

Tier 2 · 10+ @ Rs. 96.00

−12+

Rs. 1,152.00

Soft drink 1.5L

Rs. 480.00 each

−2+

Rs. 960.00

Milk powder 400g

Rs. 1,450.00 each

−1+

Rs. 1,450.00

Percentage (%)

SubtotalRs. 3,562.00

Discount− Rs. 178.10

VAT (18%)Rs. 609.10

TotalRs. 3,993.00

HoldHeld (1)Charge Rs. 3,993.00

ReportsMockup slot

Reports

Export PDF

01 Jul 2026

31 Jul 2026

Update

TodayThis month

Transactions

1,284

Revenue

Rs. 1.84M

Discounts

Rs. 62K

Average sale

Rs. 1,432

Sales Over Time

Profit Summary

Revenue

Rs. 1.84M

Cost of Goods

Rs. 1.21M

Gross Profit

Rs. 630K

Margin

34.2%

Reports

What sold, what made money, over any period you pick.

Pick a date range or use a quick preset. Every figure reads straight from the sales your tills actually recorded - no separate reporting import to keep in sync.

Sales by date range, with quick presets for today, the week, the month and the year
Top sellers by quantity and by revenue
Sales broken down by category
Profit reporting with cost of goods, gross profit and margin
Export any report to PDF in your own currency

Inventory

Every change to stock has a name against it.

Stock in, stock out, or set to a counted figure. Each one writes a signed history row: the amount, whether it went up or down, the reason given, and who was signed in when it happened. Sales deduct stock the same way, inside the sale's own transaction.

Stock in, stock out, or set to a counted figure
Every row records the signed change, the reason and the user
Low-stock flagging against a minimum level you set per item
Sales deduct stock inside the sale transaction, with row-level locking

Inventory - stock historyMockup slot

Milk powder 400g - history

Stock: 36

When	Type	Change	Reason	By
01 Aug 11:38	Sale	-2	Invoice INV-004182	Nimal P.
01 Aug 09:14	In	+48	Delivery - supplier	Kasun W.
31 Jul 18:02	Set	-3	Monthly count correction	Kasun W.
31 Jul 16:45	Out	-6	Damaged in storeroom	Kasun W.
31 Jul 12:20	Sale	-1	Invoice INV-004160	Ishara D.
30 Jul 10:05	In	+24	Delivery - supplier	Kasun W.
29 Jul 17:31	Sale	-4	Invoice INV-004118	Nimal P.

Sign Off

Mockup slot×

Shift opened08:02, 01 Aug

Opening floatRs. 5,000.00

Cash sales (34)Rs. 48,260.00

Expected in drawerRs. 53,260.00

Cash counted in drawer

53,100.00

Variance− Rs. 160.00

Notes (optional)

Short by one 100 and one 50 note.

CancelClose shift

Cashier shifts

The drawer is counted, and the difference is recorded.

A cashier signs on with an opening float and signs off by counting the drawer. R-POS works out what should be in there from the cash sales taken during that shift, compares it with what was counted, and stores the variance as a real record you can look up later.

Opening float recorded when the cashier signs on
Expected cash worked out from that shift’s cash sales
Counted amount and variance stored as a real record
Notes on the count kept with the shift, not on a scrap of paper

Roles

Three roles, enforced in the one place that counts.

Hiding a button is not access control. Every internal operation checks the signed-in role before it does anything, so a cashier calling an admin-only operation is refused outright.

Can do	Cashier	Manager	Admin
Ring up sales and print receipts	Included	Included	Included
Sign on and off their own shift	Included	Included	Included
View the dashboard	Included	Included	Included
Discount above the cashier cap	Needs a manager	Included	Included
Items, categories and price tiers	Not included	Included	Included
Inventory adjustments	Not included	Included	Included
Invoices and reports	Not included	Included	Included
Discounts and promotions pages	Not included	Included	Included
User management	Not included	Not included	Included
System and database settings	Not included	Not included	Included

An admin cannot demote or deactivate the last remaining active admin - the shop can never be locked out of its own system.

Also included

Invoices

Search and filter by date, payment method or customer. PDF invoices carry your own store details, currency, tax rate and invoice prefix.

Catalogue and price tiers

Items, categories, cost and selling prices, minimum stock levels, and quantity price tiers that survive an edit.

Dashboard

Today’s sales, monthly revenue, active items and a low-stock list, with a seven-day sales chart and recent invoices.

Settings

Store details, tax rate and label, receipt footer text, currency, which payment methods you accept, and the cashier discount cap.

Backup and import

Export your data with password hashes excluded. Imports add catalogue rows only and cannot overwrite sales history.

Receipts

Thermal-format receipts printed through your operating system’s printer, reading the live store and currency settings.

Scheduled discounts and named promotions are recorded and managed in their own pages, but are not yet applied automatically at the till. R-POS is single-location: one database, one shop, with no multi-till or multi-store concept.

Technical summary

Platforms

Windows installer, macOS disk image, Linux AppImage

Database

a database - tables created automatically on first connection

Schema upgrades

Applied in place on connect; an existing database upgrades itself

Password hashing

bcrypt, cost factor 12

Credential storage

AES-256-GCM, in the OS per-user data directory

Internal operations

~70, every one role-checked in the main process

Network

No outbound requests; charts and icons bundled in the app

Documents

PDF invoices and PDF report exports

Automated checks

172 / 172 passing

Shipped dependencies

0 known vulnerabilities

See it with your own item list.

Send us a slice of your catalogue and we'll load it before the call, so you're looking at your prices rather than sample data.

Book a demo